Add and manage fundraiser participants

Participants are the people raising money for your program. You can add as many as you need to a fundraiser.

Open Campaigns and select the fundraiser.

Open Participants > Add Participants.

For calendar fundraisers, you must add participants before sharing their individual calendar links with supporters.

Let participants register themselves

Self-registration is available only for accounts not connected to CutTime.

Open the campaign dashboard and find the gray Self-Registration box. Share its link or download the QR code.

New participants enter their name, nickname, email, phone number, and password, then select Sign Up. Existing participants select Sign In.

Participants must verify their account through the email or text they receive.

If the link expires, they can select Resend verification link from the banner.

Add existing participants

Use Select Individual Participants to find a person already in your account. You can also choose a group, an existing campaign, or Add All Participants.

Invite by email or phone

On Invite Participants, choose Email Invitations or Phone Numbers. Enter the contact details and select a group if needed.

Press Enter or Space after each address or phone number, then select Send Invites.

Import a CSV file

Select Download the CSV Template, fill in the participant details, and save the file. Upload it with Import.

Choose or create the appropriate groups, then select Import Participants.

Sync participants from CutTime

Sync from CutTime before adding participants manually. Starting with email, phone, or CSV invitations prevents you from using CutTime Groups sync for that fundraiser. If you've already done that, contact Support for help before rebuilding anything.

On Invite Participants, select the program season, then All Students or a group. Use See Current Imports to review existing imports.

Only members with validated email or phone information sync. SimpleRaise checks CutTime nightly for roster and contact changes and sends invitations for newly added members.

You can't combine groups from different CutTime seasons in one fundraiser. Use the current season and create a group within that season for any additional members.

Send invitations

Select Send Invites or Import from CutTime when ready. Invitations are queued according to your campaign's automatic or manual sending settings.

Email is the default. If only a mobile number is available, the invitation goes by text. If both are present, it goes by email.

Find and edit participants

View participants on the campaign's Participants tab or the People page.

Search by name, email, or phone, and use the status filters to find people who need attention.

Open a participant's name to view their profile.

Select Edit to correct contact details, change the invitation method, or send an invitation. Select Update to save.

Use Actions for participant status options.

The Participant Storefront Link is for sharing with supporters. The Management Link gives access to the participant's profile; share it only with the participant or an appropriate guardian.

Track progress

Open the campaign's Goals tab for the leaderboard.

The Participants tab shows registration, supporter contacts, group membership, sales, and campaign participation.

Open a participant to review their contact details, setup progress, supporters, and fundraising goals.

SimpleRaise groups can help you organize participants or run friendly competitions. They don't change groups in CutTime.

Troubleshoot missing invitations

For a parent-managed phone, ask the parent or guardian to check whether SimpleRaise messages are permitted. School email filters may also block invitations; use an appropriate personal email address when your organization's policy allows it.

Archive or restore participants

Open the participant's profile from the campaign or People, then select Actions.

Choose Add to Supporters to move them to People > Contacts.

Choose Remove Completely to move them to People > Archived Participants.

Use Restore when you need to make them a participant again.