Creating Event Tickets

Table of Contents

Adding Event Tickets

• Step 1: Enter the Basic Details
  • Pricing & Details
  • Custom Checkout Fields
• Step 2: Enter the Goal Type & Amount
• Step 3: Complete Product Details
  • Single and Multi Option Event Tickets (When to Use Variants)
  • Categories
• Gate Flyers
• Create Event Tickets through CutTime
• Invite Your Participants

Sell tickets for concerts, performances, banquets and more by creating an event ticket.

Adding An Event Ticket

To create a new ticketed event in Simple Raise, select "Add Campaign" from the Campaigns Page or on the main Store Dashboard Page. This action will trigger the create campaign workflow.

Choose "Event Ticket" and follow the prompts there to begin setting up your product.

Step 1: Enter the Basic Details

Next, add the event title, include a subtitle if desired, and provide a clear description of the event.

Pricing & Details

Enter the retail price of an event ticket in the "Selling Price" field. If you wish to track the Cost Basis, you can enter that information in the "Cost Basis" section. Cost Basis is optional and can be left blank if not required.

Indicate the deadline for ticket sales in the "Expiration Date" field for when tickets no longer appear on your store.

Additionally, input the venue or location details, event date and time, and the number of tickets available for the event. If there is no ticket limit, you can leave this field empty.

Be sure to check that the appropriate time zone is selected.

Photo Gallery

You can either drag and drop or click to upload images associated with the event for which you are selling tickets in your online store. If no image is selected, the ticket will automatically display the organization's logo. If an organization logo is not available, a default generic ticket image will be used.

Custom Checkout Fields

Should you need to collect information for this item's purchase - such as food allergies if you are hosting a dinner for example - you can make custom checkout fields. You can even make them required so they have to be filled out for customers to finalize their purchase on your store.

Step 2: Enter the Goal Type & Amount

On the goal settings page, you can determine your Goal Amount (number in $ currency with no commas or spaces). Please note that setting a Goal is optional.

If you are proceeding with setting a goal, select the Goal Type - either Collective Goal or Individual/participant Goals.  Students can be added to a fundraisers with an individual goal or a collective goal, but will only receive credit using an individual goal. These goals are defined as follows:

Collective Goal

You set one singular goal for the fundraiser that is collectively shared by ALL of your fundraising participants. Everyone is working towards a common financial objective.

Individual Goal

You set a specific financial goal for EACH of your fundraising participants. If you use this option, you can also split the goal between the individual Participant, and the Angel Fund (the organization's funding).

Step 3: Complete Product Details

Single and Multi Option Event Tickets (When to Use Variants)

Single-option event tickets are sold as-is, without any customization or alternative choices. This ticket type is designed for events where only one option is available for purchase.

Multi-option events offer tickets in various forms, such as VIP and general admission, allowing customers to select the option that best suits their preferences. To create a product with multiple options, click "Add Variant Option”.

Use the dropdown menu to categorize your variations by ticket type. 

Click through on "Next Step" where you can customize these Variants.

Upload an image for each variant, and if applicable, add any additional cost associated with the variant.

Categories 

The next page will ask you if you want to add a Product Category to this item, which you can do by selecting one or more of the checkboxes available.

Utilize Categories to organize the products in your online store by like items. Categories define how products are grouped and displayed within your store. You have the flexibility to create a unique set of categories for each store or opt not to use categories, depending on your preferred layout. 

This could be for things like "Fundraiser", "Spirit Items", "Tickets", etc. (See example below)

What's great is that on the Storefront customers can click through on your categories to narrow down what items they can look through to help them find a specific item. So if you have tickets and fundraisers available, but all they really need is a sweatshirt for example, they can click through on a category like "Merch" or "Spirit Wear" to easily find what they are looking for.

If you prefer not to use categories, you can leave the options unselected, and no categories will be displayed in your store.

You can create as many categories as necessary, and you have the flexibility to add more categories at any time in the future. Simply click through on your Organization Settings page to make that adjustment. Then scroll down to the section that says "Product Categories" and add your new Category. You can also rearrange the order of the categories displayed on your Store.

Inventory Management

If you are not limiting the number of the product items that you are offering, then you can leave the boxes blank (for example, if you are planning on putting in a bulk order after the sale ends, you can use this option).

But if you have a limited inventory on hand, you can use the boxes next to your product and any variants that you have set up to indicate that.

Complete your setup: Check over your details then click "Finish" to publish this Product/Service.

Download Gate Flyer

When an event ticket is created, a unique gate flyer is generated for that specific event ticket sales.

The gate flyer can be used during the event to facilitate ticket sales at the door. If you wish to offer tickets for purchase on-site, print the gate flyer and display it on the event day. Attendees can scan the QR code to conveniently purchase tickets. 

To download the the flyer, go to the Campaigns page and click through on this Event, and from there click the "Download Gate Flyer" button under the Gate Flyers section.

Creating Event Tickets Through Your CutTime Account

If you have a CutTime account and have chosen to connect it with Simple Raise, you can create an event in CutTime and add ticket sales to it, which will automatically create them as a sellable item in your program’s Simple Raise store.

Begin by creating an event in your CutTime account. Navigate to the "Events" section and choose to create either an event series or a single event. Click on "Add Event." Enter the necessary event details, choose whether to include the event on the public or district calendars, assign the event to the appropriate students and/or guardians, and provide a description of the event.

To add ticket sales to your event, select "Yes" for the option "Automate ticket sales online for me."

Once selected, you'll be prompted to enter the maximum ticket capacity, ticket price, and venue details.

If this is your first event with automated ticket sales, a SimpleRaise store will be created for you, featuring the event you just created. Please note that all ticketed events created through CutTime will appear in your store.

Step 4: Invite Participants (Optional)

While this step is optional, if you have marked this as an Individual Goal campaign, we would recommend proceeding with inviting Participants to this campaign.

Go to Goals & Participants in your Campaign's page, the follow the steps here to add participants.